Proposal Coordinator - Professional II

Full-time
On-site
CO - Golden United States of America

Posting Title

Proposal Coordinator - Professional II

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Working at NREL

The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.

We invite all interested candidates to apply for this opportunity. While we recognize that job seekers may hesitate if they don’t meet every requirement, we encourage dedicated individuals who meet all the basic and additional required qualifications of the role to submit an application. We value the opportunity to consider those who believe they have the necessary skills and ambition to succeed at NREL.

Job Description

Job Summary:

At the National Renewable Energy Laboratory (NREL), we focus on creative answers to today's energy challenges. From breakthroughs in fundamental science to new clean technologies to integrated energy systems that power our lives, NREL is transforming the way the nation and the world use energy. Partnerships with industry, other federal agencies, non-profits and universities are how we accelerate the transfer of technologies developed at NREL into to the marketplace.

As part of NREL’s Proposal Operations Team, the Professional level II - Proposal Coordinator will support proposal development, with a primary focus on proposals submitted to the U.S. Department of Energy’s EERE solar energy technology office (SETO) and a secondary focus on proposal support for other DOE program offices, ensuring NREL submits high-quality, compliant proposals which drive the organization towards meeting strategic and programmatic objectives. The Proposal Coordinator will work with management, researchers, and other personnel across NREL to apply and support best practices in responding to funding opportunities issued by the U.S. Department of Energy and other government and private entities. This individual will support broader efforts to complete required forms, letters, obtain management signatures, and the overall quality and compliance of NREL-submitted proposals, while improving the efficiency of internal processes. The proposal coordinator will identify and support efforts to communicate proposal opportunities and track overall performance by the directorate and program. Finally, this individual will be driven and proactive in providing value to program and directorate staff with minimal instruction and will be an expert in managing their time and balancing their workload to maximize impact.

Job Duties:

Key functions of this position include:

  • Communicate and emphasize the lab-wide proposal process and proposal best practices
  • Track and report on program proposal performance
  • Manage multiple, simultaneous proposal projects from start to finish under tight deadline constraints while adhering to company standards
  • Schedule and/or attend proposal town hall, proposal team kick-off meetings and review cycle meetings
  • Support external partners with understanding federal government/DOE proposal requirements and offering guidance during the proposal development and submission process, including with the current EERE Exchange system, the future EERE Program Information System (EPIC), grants.gov, and other proposal submittal systems
  • Collaborate with lab program managers, business development leads, financial analysts, legal experts, communications representatives, and other stakeholders at NREL that are involved in the proposal process to ensure clear, consistent expectations
  • Incorporate all components of a full proposal application into final documents for a complete submission package and submit final documents into the required online proposal system
  • Support Salesforce CRM opportunity tracking, updating, and reporting
  • Eventually serve as a laboratory subject matter expert on the EERE Exchange and EPIC opportunity and proposal submittal systems
  • Support and engage with NREL’s Proposal Coordinator Network (PCN)

Preferred Qualifications:

  • Familiarity with NREL, DOE, and research and development (R&D)
  • Familiarity with the Shipley proposal process
  • Willing to learn and use Salesforce and FileMaker
  • Experience with Federal Government proposal process and requirements

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Basic Qualifications

Relevant Bachelor's Degree and 2 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree or equivalent relevant education/experience. General knowledge and application of technical standards, principles, theories and techniques. Frequent application of industry concepts and principles. General knowledge of laws, regulations, principles, procedures and practices related to specific field. Skilled in problem solving, written and verbal communication. Ability to use various computer software programs.

* Must meet educational requirements prior to employment start date.

Additional Required Qualifications

  • Solid understanding of the proposal process, concepts, practices, and standards
  • Expert multi-tasker, able to manage multiple projects and documents simultaneously
  • Exceptionally well-organized
  • Excellent attention to detail
  • Outstanding interpersonal, teaming and communication skills
  • Comfortable presenting to broad audiences via MS Teams and other platforms
  • As proactive as you are reactive
  • Flexibility and willingness to adjust your work schedule to meet proposal internal due dates and external deadlines when required
  • Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat
  • As proactive as you are reactive
  • Positive attitude towards administrative tasks such as completing forms, letters, spreadsheets, document archiving, and running reports.

Preferred Qualifications

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Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Professional II / Annual Salary Range: $73,200 - $120,800

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Badging Requirement

NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations

E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.