Posting Title

Business Support Professional II - Behavior and Advanced Mobility

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Working at NREL

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.

We invite all interested candidates to apply for this opportunity. While we recognize that job seekers may hesitate if they don’t meet every requirement, we encourage dedicated individuals who meet all the basic and additional required qualifications of the role to submit an application. We value the opportunity to consider those who believe they have the necessary skills and ambition to succeed at NREL.

Job Description

This Business Support Professional will provide administrative support to the Behavior and Advanced Mobility Group within the Center for Integrated Mobility Sciences at the National Renewable Energy Laboratory. The Business Support Professional is responsible for executing moderately complex administrative functions with minimal oversight providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group. The position necessitates strong organizational skills, the ability to prioritize multiple demands, the ability and desire to work across our Center and across NREL, and robust interpersonal skills. The ideal candidate will also act as a resource to staff on institutional processes, procedures and requirements and proactively develop or provide input to group-specific administrative practices. This position interacts frequently with middle management and national and international visitors.

Job Responsibilities:

• Support day-to-day activities for the Group Manager, task leaders and group researchers for a group of 20-30 individuals.
• Interface across NREL to gain approvals and guidance on complex internal processes such as travel approvals, software procurement, and others.
• Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices.
• Proactively manage and/or monitor multiple tasks and information for people, including: calendars (in Outlook), meeting, conference and workshop logistics, travel arrangements, various aspects related to visitors/vendors, supplies, mail/mailboxes, records, training, publications, space planning, and the distribution and flow of information.
• Work cooperatively with other administrative staff on group tasks, activities, and events.
• Help with travel authorization and travel expense reports for NREL staff and stakeholders using Concur.
• Help with on-boarding new employees and obtaining site access for subcontractors, stakeholders and visitors.
• Coordinating interview logistics for potential new hires in the group
• Help synthetize financial reports of various projects to help monitor budgets performing basic processing in Excel and internal tools like NQuIRE.
• Help clean up and update presentations and written documents with input from staff and track contributions and updates to meet internal deliverables.
• Contribute to Center-wide tasks as appropriate.

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Basic Qualifications

High School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience. Solid knowledge of the job. Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job. Intermediate skills in applicable software packages and office equipment. Basic project administration skills. Ability to prioritize work. Proficient in written and verbal communications. Very good team and interpersonal skills.

* Must meet educational requirements prior to employment start date.

Additional Required Qualifications

• Good computer skills on Mac and/or PC platforms, including but not limited to proficiency with Microsoft Office components (Outlook, Word, Excel, and PowerPoint), and Preview/Acrobat.
• Demonstrated ability to multitask in an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment.
• Demonstrated ability to work proactively and take initiative as needed in non-routine situations.
• Ability to make decisions independently, within the authority of the position, seeking input only as needed when decisions will involve others.
• Aptitude for quickly learning new skills, new processes, and unfamiliar business software systems with complicated user interfaces.
• Ability to take comprehensive meeting notes, and summarize key discussion points
• Exhibits a positive, “how can I help,” can-do attitude.

Preferred Qualifications

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Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Business Support II / Annual Salary Range: $42,700 - $68,300

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Badging Requirement

NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations

E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.