Virtual Assistant (On-site)
ClearSource
Full-time
On-site
Pasig
Solar
Calling all Superheroes! You know who you are – the person that always finds a way to get things done, anticipates needs before they arise, and keeps everything running smoothly, no matter the challenge. You thrive in making others’ lives easier, staying one step ahead, and keeping everything organized like a pro! If this sounds like you, don’t wait – apply now and become the superhero our clients need.
Why ClearSource?
ClearSource is a global company with a core purpose of "Making Lives Better" - the lives of our employees, our clients, and their customers. We are passionate about our Core Values which go to the heart of what we do every day!
If the answer is yes, ClearSource is looking for exceptional Virtual Assistants to join our Small Teams division. You will be responsible for managing administrative tasks, coordinating business operations, and providing executive-level support for our clients. The ideal candidate is a highly motivated self-starter with excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Some of the things you could do as a Virtual Assistant
What ClearSource Needs from You
ClearSource offers a competitive salary and the following benefits:
Why ClearSource?
ClearSource is a global company with a core purpose of "Making Lives Better" - the lives of our employees, our clients, and their customers. We are passionate about our Core Values which go to the heart of what we do every day!
- Customer First – We share an intense passion for creating an exceptional customer experience.
- Personal Accountability – Commit to do the right thing and do it.
- Humble Courage – Be brave enough to seek, deliver, and accept feedback.
- Hungry – Do your best every day to make great things happen.
- Happy & Healthy – Choose well, live well.
If the answer is yes, ClearSource is looking for exceptional Virtual Assistants to join our Small Teams division. You will be responsible for managing administrative tasks, coordinating business operations, and providing executive-level support for our clients. The ideal candidate is a highly motivated self-starter with excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Some of the things you could do as a Virtual Assistant
- Business Support:
- Coordinate and maintain an integrated calendar for personal and business
- Assist the executive in organizing & maintaining their calendar so that commitments are not forgotten, timelines are met, and availability can be accurately gauged when needed
- Organize and filter emails, flagging high-priority communications and summarizing key points for review
- Research into business topics relevant to the entrepreneur
- Assist with expense tracking and documentation, ensuring timely reporting
- Manage QuickBooks Online: Create invoices, add expenses, and post payments accurately
- Assisting the executive with organizing & executing their day-to-day tasks by helping prioritize action items, providing reminders about topics/tasks the executive may have forgotten, and volunteering to handle simple tasks such as communication & updates between the Exec and other members of the company
- Record & organize digital files, records, and databases
- Creating basic reports & charts via spreadsheets to support the exec’s needs
- Personal Support:
- Research and arrange travel logistics, including flights, accommodations, and itineraries
- Handle ad hoc personal tasks as requested
- Communication:
- Serve as the primary point of contact for administrative updates via WhatsApp or other messaging platform
- Participate in periodic video calls to review priorities, discuss ongoing projects, and address any questions
- Being able to take voicemails/messages on behalf of the exec, and accurately pass along the information provided
What ClearSource Needs from You
- 2 years of experience as an Executive Assistant or Virtual Assistant
- Proficiency in Microsoft Office 365
- Previous experience with QuickBooks Online a plus
- Strong organizational skills with the ability to manage competing priorities effectively
- Excellent written and verbal communication skills in English
- Ability to anticipate needs and proactively address them
ClearSource offers a competitive salary and the following benefits:
- HMO coverage for employee and dependents
- Life insurance starting on day 1
- Paid annual leave
- Lots of exciting engagement activities
- Career growth opportunities & leadership training
- Free meal every day you are in the office
- A self-starting attitude and work ethic
- Excellent written and spoken English
- The confidence to be respectfully confrontational (example: to chime in to remind the busy executive that the availability they just communicated to a partner/coworker is at odds with their schedule, while providing an alternate time as a solution)